Last updated: 22 June 2026
1. Introduction
The An Saol Foundation respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, register as a Friend of the An Saol Foundation, make a donation, attend an event or otherwise engage with our work.
The An Saol Foundation is the data controller responsible for the personal data described in this policy.
An Saol Foundation
Teach an Saol
7 Airvista Office Park
Santry, Dublin 9
D09 XY84
Telephone: +353 (0)1 862 2716
Email: admin@ansaol.ie
Website: www.ansaol.ie
Registered Charity Number: 20149796
2. Information we may collect
Depending on how you interact with us, we may collect:
- your name;
- your email address;
- your telephone number;
- your postal address;
- the name of your organisation or employer;
- information you provide when registering as a Friend;
- your communication preferences;
- details of enquiries, correspondence or feedback;
- information relating to event registrations;
- donation and payment information;
- technical information, such as your IP address, browser type, device information and website usage; and
- any other information you choose to provide to us.
We ask that you do not provide sensitive personal or medical information through the website unless it is specifically requested and there is a clear reason for doing so.
Where information concerning health, disability or a person’s relationship with severe Acquired Brain Injury (sABI) is provided, we will handle it with particular care and only for the purpose for which it was supplied.
3. How we collect information
We may collect personal data when you:
- complete a form on our website;
- register as a Friend of the An Saol Foundation;
- contact us by email, telephone or through the website;
- register for or attend an event;
- subscribe to news or updates;
- make a donation;
- respond to a survey or consultation;
- engage with us through social media; or
- browse our website.
Some technical information may be collected automatically through cookies, server logs and similar technologies.
4. How we use your information
We may use personal information to:
- administer the Friends of the An Saol Foundation community;
- respond to enquiries and requests;
- provide information about our work, events, campaigns and activities;
- manage event registrations and attendance;
- process and acknowledge donations;
- maintain appropriate financial and charitable records;
- communicate with supporters, stakeholders and partner organisations;
- improve our website and services;
- protect the security and integrity of our systems;
- meet our legal, regulatory and governance obligations; and
- advance the charitable objectives of the An Saol Foundation.
We will not use your personal data for purposes that are incompatible with those described in this policy.
5. Our legal bases for processing
Depending on the circumstances, we process personal data on one or more of the following legal bases:
Consent
We may rely on your consent where you:
- register to receive newsletters or updates;
- agree to receive promotional communications;
- provide optional information through a form; or
- consent to non-essential cookies.
You may withdraw your consent at any time by contacting us or using any unsubscribe facility provided.
Legitimate interests
We may process information where it is necessary for the legitimate interests of the An Saol Foundation, including:
- responding to enquiries;
- administering relationships with supporters and stakeholders;
- promoting and developing our charitable work;
- maintaining the security of our website; and
- improving our services and communications.
We will only rely on legitimate interests where those interests are not overridden by your rights and interests.
Contractual necessity
We may process information where it is necessary to provide something you have requested or to administer an agreement with you.
Legal obligation
We may process and retain information where required by law, including for financial, taxation, charity governance, audit and regulatory purposes.
Special-category information
Where we process health or disability-related information, we will only do so where an additional lawful condition under data protection law applies, such as your explicit consent or another condition permitted by law.
6. Friends of the An Saol Foundation
When you register as a Friend, we may collect your name, contact details, organisation, areas of interest and communication preferences.
We use this information to:
- record and administer your membership of the Friends community;
- keep you informed about relevant activities and developments;
- invite you to events and opportunities;
- understand how Friends may wish to support or engage with the Foundation; and
- maintain an appropriate record of the Friends community.
Joining the Friends community is free. You can ask us to stop contacting you or remove you from the Friends list at any time.
If registration is completed using Microsoft Forms or another external service, your information may also be processed by that service provider in accordance with its terms and privacy arrangements.
7. Donations and payments
Where you make a donation through an external payment or fundraising platform, that provider may collect and process payment information directly.
The An Saol Foundation does not normally receive or retain full payment-card details. We may receive information such as your name, contact details, donation amount, date of donation and any associated message or consent preferences.
Payment and fundraising providers act under their own privacy policies and terms. You should review those policies before submitting payment information.
8. Sharing your information
We do not sell personal data.
We may share limited personal information where necessary with:
- website hosting and technical-support providers;
- form, email and communications providers;
- event-management providers;
- payment and donation-processing providers;
- professional advisers, auditors and insurers;
- public authorities or regulators where required by law;
- HSE or public-sector partners where there is a lawful and clearly identified reason; and
- other service providers acting on our instructions.
Service providers are expected to process personal data securely and only for the purposes for which it has been provided.
We may also disclose information where necessary to protect the rights, property or safety of the Foundation, its clients, staff, supporters or others.
9. International transfers
Some website, email, form, analytics, social-media or payment-service providers may process information outside Ireland or the European Economic Area.
Where this occurs, we will seek to ensure that appropriate safeguards are in place, such as an adequacy decision, approved contractual protections or another lawful transfer mechanism.
10. How long we keep information
We retain personal data only for as long as it is reasonably required for the purpose for which it was collected and to meet any legal, regulatory, financial or governance obligations.
Retention periods may vary according to the type of information. For example:
- general enquiries may be retained for up to two years after the matter is concluded;
- Friends registration details may be retained for as long as the person remains a Friend and for a reasonable period afterwards;
- newsletter information may be retained until consent is withdrawn or the person unsubscribes;
- financial and donation records may be retained for the period required by accounting, taxation, audit and charity law; and
- event information may be retained for a reasonable period after the event for administration and reporting purposes.
Information that is no longer required will be securely deleted, anonymised or destroyed.
11. Cookies
Our website may use cookies and similar technologies to:
- enable essential website functions;
- remember user preferences;
- maintain website security;
- understand how visitors use the website; and
- support embedded services or content.
Strictly necessary cookies may be used without consent where they are required for the operation of the website.
Analytics, advertising, social-media and other non-essential cookies should not be placed unless you have provided consent through the website’s cookie-control mechanism.
You should be able to accept, reject or manage non-essential cookies. You can also adjust cookie settings through your browser.
More detailed information should be provided in a separate Cookie Policy or through the website’s cookie-preference tool.
12. Links to other websites
Our website may contain links to external websites, forms, fundraising platforms and social-media services.
The An Saol Foundation is not responsible for the privacy practices or content of external websites. You should review the privacy information provided by those services before submitting personal data.
13. Security
We take reasonable organisational and technical measures to protect personal information against:
- unauthorised access;
- accidental loss;
- misuse;
- alteration;
- disclosure; and
- destruction.
Access to personal information is limited to people who require it for legitimate organisational purposes.
No online system can be guaranteed to be completely secure. You should therefore take care when sending information over the internet.
14. Your data-protection rights
Subject to applicable law, you may have the right to:
- be informed about how your personal data is used;
- request access to your personal data;
- request correction of inaccurate or incomplete information;
- request deletion of your personal data;
- request restriction of processing;
- object to certain processing;
- receive certain information in a portable format;
- withdraw consent at any time where processing is based on consent; and
- lodge a complaint with the Data Protection Commission.
These rights are not absolute and may be subject to legal exemptions.
To exercise your rights, please contact us at admin@ansaol.ie. We may need to verify your identity before responding.
15. Complaints
Please contact us first if you have a concern about how we have handled your personal information. We will endeavour to address the matter promptly.
You also have the right to make a complaint to:
Data Protection Commission
21 Fitzwilliam Square South
Dublin 2
D02 RD28
Website: www.dataprotection.ie
16. Children’s information
Our website is not intended to collect personal information directly from children without appropriate involvement or authorisation from a parent, guardian or responsible adult.
If you believe that a child has submitted personal information to us inappropriately, please contact us so that we can review and, where appropriate, delete it.
17. Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in our activities, website, services or legal obligations.
The date at the top of the policy will show when it was last updated. Material changes may also be brought to the attention of website users or supporters through an appropriate notice.
18. Contact us
Questions about this Privacy Policy or the use of personal data should be sent to:
An Saol Foundation
Email: admin@ansaol.ie
Telephone: +353 (0)1 862 2716
Address: 7 Airvista Office Park, Santry, Dublin 9, D09 XY84
Teach An Saol 